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Privacy Policy

Thank you for being a part of our boating club community. At Gulf Harbour Yacht Club (GHYC) we are committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy outlines how we collect, use, disclose, and protect the information you provide to us.

1. Information We Collect

We collect personal information that you voluntarily provide to us when you join our boating club, participate in events, or communicate with us. This may include:

Contact information (name, address, email address, phone number)
Membership details (membership status, duration, preferences)
Communication preferences (such as opting in to receive newsletters, and event updates)

We retain your personal information for up to 5 years after you provide your details to us, or your membership ceases.

2. How We Use Your Information

We use the information we collect for the following purposes:

To communicate with you regarding club activities, events, and membership updates.
To process membership applications and renewals.
To provide you with information and updates relevant to your membership.
To improve our services and customise your experience with us.

3. Photographs and Imagery

As part of our commitment to promoting the club and capturing the memorable moments of our events and activities, GHYC may take photographs and videos of members and their guests during club functions and boating activities. These images may be used for promotional materials, including but not limited to our website, social media channels, newsletters, and other club-related publications. By participating in club events, you consent to the use of your image and likeness in such materials. If you prefer not to have your photograph taken or used, please notify us in writing, and we will make every reasonable effort to accommodate your request. Your privacy is of utmost importance to us, and we will ensure that all imagery is used responsibly and respectfully.

4. Disclosure of Information

We do not sell, trade, or otherwise transfer your personal information to outside parties. However, we may share your information with trusted third parties who assist us in operating our website, conducting our club activities, or provide club services to you, as long as those parties agree to keep this information confidential.

5. Data Security

We implement a variety of security measures to maintain the safety of your personal information. We do not store your financial or payment information. Only authorised persons have access to your information, and they are required to keep it confidential and only use it for the purpose it is intended for.

6. Your Choices

You have the right to update or correct your personal information at any time through your personal log in, or by contacting us. For club members, you can choose who has visibility of your personal contact details and if your details are published in the club yearbook. You can also choose to unsubscribe from our communications by contacting us directly.

7. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or for other operational, legal, or regulatory reasons. We encourage you to review this Privacy Policy periodically for any updates.

8. Contact Us

If you have any questions or concerns about this Privacy Policy or our practices, please contact us at admin@ghyc.co.nz.